River Garden Rental Contract form

Your Name*

Please list name of the Primary Contact Person.

First Last

Is this a single-day or multi-day rental?*

Note; For multiple (but not consecutive) days, please inform us below of start and finish time for each separate event date.

Single day event
Multiple day event
Multiple non-consecutive days

Date of Event*

Starting date for multiple-day event*

Use date you will begin setup.

Ending date for multiple-day event*

Use date you will complete breakdown/cleanup.

Consecutive dates with different start and finish times. Please enter details below.

Multiple non-consecutive dates and times. Enter below.

Business or Organization name*

Business/Organization Address*

Street Address Address Line 2 City State ZIP Code

Contact Phone*

Please list phone number for Contact Person:

Contact Cell Phone

Please provide a mobile phone number for the Contact Person, if available.

Contact Email*

Please list email address of Contact Person:

Enter Email Confirm Email

Is the Contact Person also the Event Coordinator?*

The Event Coordinator is the person with whom we will be working to arrange the event details. The Event Coordinator should be on site at the River Garden during the event itself as well as during the setup and breakdown/cleanup periods.

Yes, Contact Person will be the Event Coordinator
No, someone else will be the Event Coordinator

Event Coordinator Name*

If the event is being coordinated by someone other than the Contact Person listed above, please supply the Event Coordinator's name.

First Last

Event Coordinator's Phone number*

Please list Event Coordinator's phone number.

Event Coordinator's mobile phone

Please supply the Event Coordinator's mobile (cell) phone number, if available

Event Coordinator's Email Address*

Please list Event Coordinator's email address

Event Name*

Event description*

Please provide brief description of the event and the activities that will take place at the River Garden.

Attendance*

How many people do you expect for your event?

Setup Start Time*

At what time do you wish to have access to begin setup?

: HH

MM

Event Start Time*

What is the official starting time of your event?

: HH

MM

Event End Time*

What is the anticipated ending time of your event?

: HH

MM

Breakdown/Cleanup Finish Time*

What is the anticipated time you will finish breaking down and cleaning up?

: HH

MM

Which portion(s) of the River Garden will your event occupy?*

Please check all that apply.

Front half, inside
Rear half, inside
Outside front sidewalk area under overhang
Rear Deck
Other (specify in next question)

Other space description*

If the checkboxes above do not adequately describe the space you will occupy, please describe specifically here:

Will alcohol be served?*

If YES, you or your caterer must have an off-site license to serve alcohol. Alcohol may not be served to minors, to persons who are inebriated, or outside the event start and end times listed above.

Yes
No

How many 8-foot tables will you need?

We have nine 8-foot tables that may be reserved at $8 per table.

How many 6-foot tables will you need?

We have twenty-eight 6-foot tables that may be reserved at $6 per table.

Will you be renting the podium ($25)?*

Yes
No

Will you be renting the PA system ($50/event)?*

Yes
No

Will you be hanging a banner outside ($50/event)?*

Yes
No

Will you need to rent a stage ($75/event) ?

Six 4' x 4' units - 6" in height, wooden black.

Yes
No

Will you need Stroll staff to setup, put away and clean after your event ? ($50)

Yes
No

How many padded chairs do you want to rent?

We have 125 padded folding chairs that may be reserved for $100 for all 125 chairs, or $1.00 per chair.

$100.00 for all 125 chairs
$1.00 per chair
None - Do not need padded chairs

Total Padded chairs to rent*

Please enter number of chairs to reserve between 1- 100

Please enter a number from 1 to 100.

How many stackable chairs will you need?

We have 45 stackable chairs at no charge.

How many bistro tables/chairs will you need?

We have 12 bistro tables with 30 chairs available at no charge.

Will walls and/or decorative panels be used for display purposes*

Yes
No

Have you discussed with the River Garden manager the use of walls or decorative panels for hanging art or display materials?*

Yes
No

For events open to the public, would you like us to post your event on our River Garden calendar at the Strolling of the Heifers website?

Yes
No

Insurance Clause for USA ELECTED OFFICIALS

Per federal law, Renter shall not be required to comply with Section 2 in its entirety or the indemnification requirement in Section 11 of the accompanying Terms & Conditions. Renter shall provide evidence of self-insurance under the Federal Tort Claims Act in lieu of a Certificate of Liability Insurance. Both the Anti-deficiency Act (31 U.S.C. §1341) and the Adequacy of Appropriations Act (41 U.S.C. §11) prohibit indemnification by the Renter in this instance.”

I understand that liability insurance is required and agree to provide proof of insurance to the River Garden Manager.*

MANDATORY: All event space renters must furnish SOTH with a full Certificate of Liability Insurance (COI) that proves its required event insurance is in full force and effect prior to the event, with limits of not less than of $1,000,000 coverage per occurrence if the renter has a commercial insurance policy — naming SOTH as additional insured, protecting SOTH and Renter against loss, cost or expense by reason of occupancy of the Facility or by the Renter, its agents, employees and invitees. If you have a personal/homeowner policy you need to furnish SOTH with a full Certificate of Liability Insurance (COI) that proves insurance is in full force and effect during the event, with limits of not less than of $500,000 coverage per occurrence. If full documentation is not provided, SOTH reserves the right to deny rental. Refunds will be given in accordance with SOTH's Refund Policies. Insurance is easily obtained through a corporate or general homeowners insurance policy with proper notice. A certificate of insurance must be mailed directly from the carrier to Vicki Friedman at: vicki@strollingoftheheifers.com.

Yes
No

DAMAGE / CLEANING / KEY DEPOSIT*

Please enter amount of damage/cleaning/key deposit based on number of attendees ($100 for up to 149 attendees, $200 for 150 attendees or more.) This deposit will be refunded after the event, provided the River Garden is returned to SOTH in the same condition it was rented.

ESTIMATED RENTAL TOTAL*

Please total your rental rate, damage deposit, plus any add-ons you will be needing and enter it below. Once your total rental fee is confirmed with Vicki Friedman, you will have option of paying online or sending us a check.

Security Deposit*

Your security deposit is 50% of your estimated rental fee, (with a $100.00 minimum) to hold your reservation. This deposit will be applied to the total rental fee. The remaining balance of your rental agreement is due 30 days prior to the event. If your reservation is within 30 days of the rental date, full payment at time of reservation is required. Please indicate how you prefer to pay this.

I will mail a check promptly to Strolling of the Heifers P.O. Box 693, Brattleboro, VT 05302-0693
Please send me link to pay online by c/c.

Please check your email inbox for confirmation of this reservation. Please mail your payment to Strolling of the Heifers PO BOX 693, Brattleboro, VT 05301-0693.

I have read the River Garden Rental Terms and Conditions (linked above) Renters Responsibilities and Cancellation Policy and I agree to the terms stated therein.*